Do you want to be productive ? here are few ways to Reboot Your Life and Get a Fresh Start
Goals vs. Systems
It’s good to have goals and I bet everyone has many goals in life But when we focus on goals too much, we can actually decrease your chances of achieving them. But have you ever wondered why instead of
focusing on goals, one should focus on creating a system.
Let’s take an example, an individual’s goal is going to the gym 3-4 times a week. And that can be a hard task to accomplish for someone who does not exercise. Exercising 3-4 times a week
can feel like punishment especially when an individual is impatient to get results the tendency of overdoing it is understandable. Which causes discomfort, and when discomfort is associated
with exercise an individual inadvertently trains themselves to stop doing it and Eventually finds them “too busy” to keep up with the exercise routine. The real reason to avoid it, is because it is hurtful and if one still manages somehow to keep up with the set goal, they will use up the limited supply of willpower and ultimately fail.
Now let’s compare the goal of exercising 3-4 times a week with a system of being active daily at a feel good level while continuously learning about the best methods of exercise. our body will be trained by then to crave the psychological lift you from being active daily. It will soon become easier to
exercise than to skip it without the requirement of willpower and our natural inclination for challenges and varieties will gently nudge us toward higher levels of daily activity while at
the same time learning in our spare time how to exercise in the most effective way. That’s a system.
The problem with goals is that they are limiting. Granted, if we focus on one particular goal, our odds of
achieving it will be far better than if we have no goal. However, when we adhere to goals we also miss out on opportunities that might have been far better than our goal.
Systems, on the other hand simply move us from a game with low odds to a game with better odds. With a system we are less likely to miss an opportunity because we were too focused on
another. With a system, we are always scanning for the prospective opportunities that we can grab in order to succeed in life.
Have you ever been interested in becoming more productive or managing your time better?.”
The Pareto principle aka the 80-20 rule states that in any situation, 20 % of the inputs or activities, are responsible for 80 %
of the outputs or results.
The principle was named after an Italian scientist Vilfredo Pareto he first observed this law in his garden
what he noticed was that 20% of the pea pods generated 80% of the healthy peas. This observation led
him to discover that 80% of the land in Italy was owned by just 20% of the population and we can see
this very well in our daily lives.
For example: You wear 20% of your clothes 80% of the time. In a book 20% of pages contains 80% of
the most important information, 20% of the company's customers, produce 80% of company's revenue.
The Pareto principle shows up over and over again, in almost every field. But the inverse is also true.
That means that the other 80% is only generating 20% of the results.
However, you should note that this is not a universal law and it can differ in many situations
It’s not always going to be, 80%-20%, It could be 70%-30%, 90%-10%. Basically anything! BUT
The point is that majority of results comes from minority of causes, And the minority of results come
from majority of causes
Now that we have established that this principle does indeed hold true. Let’s take a look at how you can
use it in your daily lives,
Time is our most precious resource; we all have the same amount of time in our day but most of us
don’t use that time efficiently. There is a difference in being busy and being productive most people
think that working more hours will get them more results, however it’s not about the time you devote
to a task, it’s about how well that time is utilized.
If you haven’t applied the Pareto principle in your life yet, you are more likely to be just busy however
when the principle is utilized correctly it enables you to do more by doing less If you are a student, you also take advantage of the 80%20% rule. The exams never contain 100% of the content, never!
You can get good grades by identifying which 20% of the content you were studying in class is the most
important. Studying the right topic for 2 hours will get you a much better grade than studying the wrong
topic for a whole week. However, you could re-read every single page of the textbook and get that 100%
but if being a top student isn’t your priority then it just might not be worth your time.
And that pretty much sums up the Pareto principle aka 80-20 rule it can be applied to almost any area of
life if u can identify the 20% that produces the greatest outcome, you can spend more time doing that to
create an even better payoff, it encourages you to think efficiently and focus on what is actually
The law states this: "Work expands so as to fill the time available for its completion."
This might sound a bit confusing but let me explain what it means if someone gives you one
week to mold their lawn it will take you a whole week to do so. If they give you 1 month, it will
take you 1 month and if they give you 1 year to do so it will take you 1 year to do it god forbid it
will take you 1 whole year.
Essentially the more time you have to complete something the longer it will take you to
finish it a the less time you have to complete your goal the more likely it is that you will
complete it in the proposed time
But if a goal or a task does not have a specific deadline set it will most likely never get done
Whenever we have something like molding the lawn. We make the mistake of thinking that the
more time we give ourselves to complete it the better the end result will be however more often
than not most often the time is spent procrastinating and only a small portion of it is spent on the
goal you want to achieve.
You can think of a deadline as a fire, when the deadline is far away it is small. It doesn't
threaten your life yet, that is the reason you don't extinguish it right away but instead you focus
on other things, but as the deadline gets closer and closer that fire gets bigger and bigger.
What eventually happens is the initially small fire has gotten so big, that your whole house might
burn and now you don't have a choice but to extinguish it as fast as you can, so that becomes
your primary focus.
When your house is burning down you don't procrastinate, you don't check email you don't have
a quick scroll over your social media as these things are secondary and unimportant instead
extinguishing that fire becomes your priority.
The Parkinson’s law is important to be conscious about from the time management perspective
if something can be completed by you in a day don’t give yourself, two days to finish it , you
might think that giving yourself extra time will give you better results however as I pointed out
most of the time is wasted on important things and the end result of a shorter deadline is
actually often times better because you are not distracted and have a Greater focus However
your deadline should be reasonable with the time frame of the deadline if you know something
will take a week to complete don't said the deadline for tomorrow this may sound obvious but it
something people do when the first hear about the Parkinson’s law however you can still try to
push the limits of what is possible and maybe you'll find some shortcut along the way worst
case scenario is that you'll get some work done but you need to give it polish Now whether your
deadline is too short is too far away it's still better than no deadline at all remember if there is no
deadline your will probably will never be achieved
Essentially the more time you have to complete something, the longer it will take you to finish it.
And the less time you have to complete your goal, the more likely it is that you'll complete it in
But if a goal or a task does not have a specific deadline set, it will most likely never get done. So
friend top tip! Have a deadline and adhere to it!